The 130 Time Management Tips – Everything You Ever Wanted To Know About Time Management

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time management tips

There are many definitions of time management and the basis is the optimal use of your time. Working effectively, working efficiently, working smartly, working thoughtfully, working cleverly, working in a process. All terms that refer to optimal use of time.

Some fun facts

  • Saturday off has been instituted since 1960. From that time on, the weekend as we know it today was introduced.
  • Until the 1950s, the men worked and the women took care of the household.
  • Since 1969, the number of hours that women work has fallen from 29 to 21 hours. The number of hours that men work has also fallen to 32 hours.
  • The number of available working hours according to laws and guidelines has fallen structurally. We are increasingly doing the same work, or more, in fewer hours.
  • The output of paper (including digital paper) has increased 300 times since the 1980s. So we produce 300 times as much paper as we did about 30-40 years ago.
  • The 1st user-friendly smartphone arrived in the Netherlands around 2008. Until about 10 years ago it was completely normal that you were sometimes unavailable!

A few facts that have all had a strong influence on time management. Much has already been written about it. With this blog I hope to be complete for all facets that have to do with time management. The 130 tips are divided into the following categories:

 

Choose the topic that suits you and about which you may have questions. The tips are probably there! I like to be short and to the point. This makes it easier to apply in practice.

Enjoy reading!

Setting priorities and setting goals

Start with the goal in mind ( Stephen Covey ). Read random literature and each time this thought is the basis. That is why we start with the goal in mind. When the goals are determined, the process starts to put them in the right order, i.e. priority . Here are the tips

Tip 1 | Make a top 3 goals

Make a top 3 of your goals and do it as follows: Suppose you look at your goals, for example together with your manager. What do you want to have successfully completed by the end of the year?

Tip 2 | Put your goals in order of importance

We can only do one thing at a time. So you have to choose. What goals do you want to achieve, and especially in what order
Tip 3 | Always think from the desired outcome

Think, in fact, in everything you do, based on the desired outcome. A few examples:

Ø Clean mailbox -> Structure and overview created

Ø Make quotation -> Order received

Ø Clean up house -> Clean up house

Ø Prepare training -> Training made a success

Give it a try and feel what it does to your mind.

Tip 4 | Determine your priorities 5 times a day

A lot of time is generally spent doing something. Spend a little more time prioritizing . Choose your priorities 5 times a day and then get back to doing something!

Tip 5 | Put your activities in a priority matrix

In which quadrant are your most activities located?

Tip 6 | Sketch your ideal week

Create your ideal week, without obstacles. What does that one look like? The more practical, the better. So real blocks of time and activity per day, including private appointments.

Tip 7 | Sketch your obstacles towards your ideal week

What’s stopping you from filling in your ideal week? What obstacles do you see? Make a list of them, without trying to solve them right away. Pick them up at a later time. Which obstacles can you tackle immediately, without impact? Start with that!

Tip 8 | Talk about your goals and priorities

Above all, discuss your goals and achieve them together. Do you want to achieve the same thing with management, for example? Then the most important step has already been taken.

Tip 9 | Use the correct order in organizational and personal goals.

During the time management training , it often comes up whether personal goals should also be included. Certainly! However, it is useful to first have a commitment to the organizational goals. This makes it easier to fulfill your personal goals.

Tip 10 | Enjoy achieved results

The work is never finished. I’ll continue tomorrow. This is taking so long. All daily statements. Enjoy something that has been achieved. A small result, a great success or a completed piece of the puzzle.

Tip 11 | Cut big results into partial results

In order to ultimately achieve your goals, it is important to have manageable sub-goals. Work with goals, or sub-goals of a maximum of 1 month. This is manageable and you enjoy more success achieved. To do this, for example, divide your project into partial results. Example:

Desired outcome: House completed

Share results:

  • Ø Highest point reached
  • Ø Foundation ready
  • Ø Drawing completed
  • Ø Permits arranged
  • Ø Construction company selected
  • Ø Architect determined

Then every partial result achieved is a small success towards the big picture!

Tip 12 | Test all your activities against your goals

Check all work against your goals and ask yourself:

  1. Is it part of my goals?
  2. Do I have to do it or can someone else pick it up?
  3. To what extent does it contribute to achieving my goals?
  4. To what extent is this a priority now?

That way you test each activity against the bigger picture. This is very satisfying. Should you leave everything behind and only look at your goals? Nope, this probably creates friction in the organization. Making the connection every time and staying in conversation about it will bring you closer and closer to your goals, and therefore your wish.

time management

Also Read:  14 Ways To Be The Best Version Of Yourself

A thinking and decision method for your workflow

Using the right methodology can ensure that you do your work with more satisfaction and more peace of mind. There is more overview and your head is empty. A nice prospect, isn’t it? The basic idea is that you distinguish a number of phases when organizing your work.

Collect – decide and organize – do – weekly maintenance

Tip 13 | Collect anytime, anywhere

Collecting means giving everything that comes to you a place. Make sure you can collect anytime, anywhere. A question, something that comes to mind, a comment, an email, it doesn’t matter. Make sure you can give everything a place so that it is not in your head. Braintoss is a handy app to quickly send yourself an email, for example

Tip 14 | Collect in up to 5 places CONSIDERATION – MAKE IT 3

Our brains crash at 7 stimuli or more. This is based on an investigation that the NS had carried out into non-check-out in public transport facilities. The number of incentives is therefore limited. Hence also a maximum of 5 places to collect. For example a mailbox, a todo list, a notepad, a yellow note, sticky notes, onenote and so on.
Tip 15 | Choose a minimum number of decisions and organize moments per day

Make a decision about everything you have collected at a few moments during the day. Making a decision means deciding whether or not to do it. When organizing, you decide when you are going to do it. After each decision moment, your collection bins are empty and you have 1 list in order of priority

Tip 16 | Take the time for decision moments

Doing is terribly overrated. On average, a productivity of less than 2 hours per day is achieved with a full-time working day (this concerns people who mainly do PC work and are in the office). Thinking carefully about your activities and putting them in the right order is a huge success.

Tip 17 | Start the day with doing

Don’t start your day with opening your mail, but with doing something. Then you start the day with something that is important to you! Gives a lot of energy. Determine (without D) yourself what will be your first decision and organizing moment.

Tip 18 | End the day with a decision and organizing moment

Ending the day by putting all loose ends out of your mind and also having a clear overview of your top 3 activities for tomorrow gives a boost. Take the last quarter of your working day to organize this.

Tip 19 | Use Pomodoro When Doing

Try the Pomodoro app when you’re doing something. This app gives a signal after 25 minutes that you need to take a break. This immediately increases your effectiveness in your do-block

Tip 20 | do a weekly review once a week

1 a week think about your week for 15 minutes. What have you done? What did you intend for yourself? What did you not get to? What’s still in your head? What are you planning to do next week? All questions that can be answered once a week. This is how you end the week nicely.

Tip 21 | Work smarter, not harder

Working smart means taking more time to decide and organise. Take a look at what often happens in stressful situations. Then lists are often made first and then they are completed piece by piece. It is much nicer to be ahead of the stress and always work with such a list. Always overview with 1 list, in order of importance.

Tip 22 | think from the desired outcome at every decision moment

First collect, then determine whether you should do something with it, and then determine per activity what the result will be upon completion. This result is then leading for the underlying actions.

Tip 23 | Prevent procrastination

Are there any jobs that are part of your goals, but that cost you a lot of energy? Do them right away! Postponing these kinds of activities leads to a huge distraction and they keep getting bigger in your head. That angry customer only gets angrier in your head the more you delay calling. So do this immediately.

Tip 24 | Also collect private things

Even at work you sometimes think about private matters, we only have 1 brain and it is difficult to divide it up. Give the thoughts a place by writing them down. Goal is to clear your head

Tip 25 | Do a mind dump regularly

Clear your head by doing a mind dump at least once a week. Turn off your devices and make a list of everything that’s still on your mind. The things that are in your short-term memory often “pop” right away. By taking a little longer, things also come to the fore that have already sunk into our memory. Think of this exercise as a kind of brain exercise. Cleaning your brain in the right way every now and then gives a lot of energy.

time management

Also Read: How Long Does a Burnout Last? Discover the Surprising Handy Answer

Your mailbox

The mailbox, for many a huge challenge. The influx of emails continues to increase daily. That is one of the reasons why Microsoft started with MS Teams, to stop the influx of internal mail with names. How should we deal with that email?

Tip 26 | Turn off your email notifications

Make sure that you no longer see or hear when the mail arrives. This is very distracting and does not add anything to your result. In fact, it takes you 20 minutes each time to regain your concentration.

Tip 27 | Start your mail from your tasks

For the people who work with Outlook, start from the tasks (File – options – advanced), so that you do not see your incoming mail but your tasks. Mail makes you reactive. Tasks make you proactive


Tip 28 | Zero inbox policy

Aim for an empty inbox. You can do this by, for example, making a clear decision 5 times a day about all mail that comes to you. Or answer, or delete, or create a task. In all cases it is no longer an email after that.


Tip 29 | Email a little less often

Just ask your colleague. Wait with an email until you have multiple tasks at the same time. And ask yourself, do I really have to send an email?

Tip 30 | Use other means of communication

Group apps, MS Teams, MS Projects, daystarts. Just some examples where there is less email and more consultation
Tip 31 | Prevent CC use

Why is someone taken in the CC? To be informed? A person can remember 40 minutes of information a day. What is the probability that the CC will be read, and even better, remembered? Prevent CC behavior.

Tip 32 | Send targeted emails

Send a very targeted email to the person who actually has to do something with the information. Keep each other informed in other ways than by email.


Tip 33 | Don’t start your day with email

Start your day without checking your email. Start doing something, and experience the result for yourself.
Tip 34 | Take advantage of your tasks

Outlook has created tasks to properly rank your activities and outcomes. You can paste emails in it, set desired outcomes, deadlines, priorities and actions, which then give a notification whenever you want. Very handy!

Tip 35 | Keep using tasks for at least 20 days

For some it is a challenge to get used to a new system. When we are busy or stressed, we often long for our old behavior. Working with tasks means your inbox is empty. Keep this up for 20 days and you will be used to your new system.
Tip 36 | Only use your calendar for fixed appointments

Do not put reminders in your calendar. Only include your appointments, including private ones. Create task blocks to help you plan your activities.

Tip 37 | Update outlook and tasks on your PC or Laptop

Do not create tasks on mobile devices. These are still not optimally equipped for this. So only create tasks on your PC or Laptop and of course handle them with your mobile devices (tablet, smartphone).

Tip 38 | Archive old emails

Don’t be afraid to dump old mails (older than a month) into an archive. You have probably already answered in a different way or you have forgotten it. Then it probably wasn’t very important. Ask yourself the following question: Suppose you do not respond to any e-mail….how many responses do you receive asking whether you have seen the e-mail?

Tip 39 | Create a separate CC folder

You can (with rules and warnings) create a CC folder where every incoming CC mail is moved to that folder. Some courses assume you’re not handling the CC. We are not in favor of this. Discussing how you want to deal with CC has a much better and more social effect.

Tip 40 | Use “wait for”

Create a folder with waiting for and put in it all the e-mails to which you still expect a reply. This gives a handy overview of all emails for which you are responsible, and are still waiting for an answer from someone. We will go deeper into this during the training of Effective Working.

Tip 41 | Avoid the amount of folders

How many folders have you created in your inbox? And is there also an AAA miscellaneous? Avoid folders as much as possible. Outlook’s search function is much better than your own folder structure. And in case you start working with tasks, the structure will be superfluous anyway. Then the emails that matter are in your tasks!

Tip 42 | View your mail as a collection tray

Mail is generally considered to be leading and very important. For some, even the most determining factor in the work. Think of your email as a collection box. Such as a notebook, sticky note or yellow note. Make your tasks leading in your work!

time management

Also Read: 8 Simple Tips To Develop More Resilience : Best-Known Ways

A clear plan

Proper planning has a wonderfully calming effect. And above all, a plan that is realized gives satisfaction. Often we tend to put too much in the agenda, including the associated actions. Here are the tips for a clear plan.

Tip 43 | Plan well

Make sure you plan enough time for an activity or outcome. Planning is often too tight. This sometimes has to do with the estimation of time, and sometimes also with the amount of distraction during the work. When the activity is completed and there is time left for next tasks, it feels much better than a plan that is never finished.
Tip 44 | Start the day with your planning in order

This ensures that the issues of the day do not rule. Make sure your schedule and deadlines are visible and in your agenda. This gives peace

Tip 45 | Also put private appointments in your agenda

Also put your private affairs in your agenda. If necessary, as private so that only you can see the appointment. We can’t divide our brains, so if you’re going to work out on Wednesdays at 7pm, put this on your calendar when it’s important enough for you.

Tip 46 | Only use your calendar for fixed appointments

For example, don’t put notes in your calendar. Tasks are intended for this, which you can then have as a block in your agenda.

Tip 47 | Plan from your goals

With each agenda item, ask yourself whether the meeting or meeting contributes to your goals? As with the creation of tasks, the same rules apply to the agenda

Tip 48 | Don’t plan too far ahead

A schedule can change. Make sure you are flexible about this. Planning a week in advance and actually achieving this gives a better feeling than a full agenda.

Tip 49 | Agree with yourself how you want to work

What does your ideal week look like? And what must it meet? Plan towards the ideal as much as possible. By thinking about it beforehand, and also having a concrete idea of ​​what your ideal looks like, the chance that you will achieve it is greater.

Tip 50 | Keep your rhythm in mind

You can’t peak all day. When do you have the most energy? Plan your work for energy and possible stress moments as much as possible. Suppose you have to pick up children from school every Wednesday at 3 pm, plan as few concentration tasks as possible on Wednesday afternoon. And especially put 15h as a deadline in your agenda.

Tip 51 | Take care of your own schedule

Determine your own schedule as much as possible, if possible. If this is not possible, discuss your ideal week with the person who plans your agenda as much as possible and set things for yourself that really matter.

Tip 52 | At least 1 planned activity per day that really matters

Do something satisfying every day. Working out a report for a whole day can be very useful, but is it also satisfying?

Tip 53 | Have enough tasks on hand

Plan well, and make sure you have a backup plan. Suppose you have reserved 2 hours and you are ready within an hour, can you take on other planned tasks in the extra hour?

Tip 54 | Build moments of rest into your day

Charging is essential for proper focus. Schedule a break or a walk to recharge.

Tip 55 | Learn from your schedule

Learning from your own schedule is very helpful. During your weekly maintenance you can look back on the week. What has been achieved? What has remained? What did I get energy from? What made me stressed? And try to apply what you have learned to the coming week.

time management 

Also Read: 8 Simple Tips To Develop More Resilience : Best-Known Ways

Distractions

Distractions have to do with your own mind wandering. You are fully responsible for this yourself. When you let yourself be distracted, this directly affects your focus. Every time you’re distracted, it takes about 20 minutes to get your focus back. Here are some nice tips

Tip 56 | Make short intervals in your work

Our attention span is fairly limited. If you want to do a job of 2 hours, do this in chunks of no more than 20 minutes, for example, and then take a 5 minute break. This way you keep your concentration much better and you let your thoughts run free less quickly

Tip 57 | Boring job? Do something silly next to it

With boring tasks or a boring conversation, it is possible that our brains receive too few stimuli. This encourages distraction. Take a kneading ball in your hand, draw a doll or walk during a boring conversation. Guaranteed to improve your focus.

Tip 58 | Read faster

We can read much slower than we think. That is why our minds can wander when reading. Set yourself a reading goal and read a lot faster. Immediate effect.

Tip 59 | Eat and drink enough

Hunger or thirst immediately distracts you. Make sure you eat and drink enough before you start a job. We are not nutritionists, but easily digestible foods work best. Put a glass of water on your desk.

Tip 60 | Put down a notepad with pen

Make sure you can always write down thoughts that come in during a job. Write them down immediately and move on to completing your task or activity. When you don’t have something at hand right away, your thoughts start spinning.
Tip 61 | Make a worrying quarter when you worry

Everyone has worries from time to time, to a greater or lesser degree. This brings, often stressful, thoughts. Schedule a time for yourself to think about your worries. You will find that you are less likely to be distracted by those thoughts afterwards.
 

Tip 62 | Make sure you have enough energy

An energy level that is too low kills your focus. Your sharpness disappears and your brain demands more energy than it produces. Make sure your brain is fed. Charging can be done in 3 ways

  • Sleep (power nap if possible)
  • Hiking (go for a walk in the afternoon)
  • Doing nothing (also don’t check social media, just stare out the window)

Charge enough and your distractions disappear.
Tip 63 | Boring jobs first

Complete the most boring tasks the fastest. This gives satisfaction and less distraction for the rest. When you put off boring jobs, they get stuck in your head.
Tip 64 | Get peace of mind

Put on headphones, earphones in, a quiet room! Noise from outside also means noise from within.

Tip 65 | Do not allow external stimuli

Turn off your phone, turn off your notifications, turn off your popups. Every external stimulus is one too many. And you can influence these incentives 100%. Just turn it off. Are you still curious? How often is that curiosity really satisfied? How many times have you really missed something?

Tip 66 | Work towards a result

When you work towards something, or can complete something concrete, the distraction will decrease. Make your goals smaller (sub-goals) and achieve them without distraction.

Tip 67 | Create an overview before you start anything

The biggest distraction are loose ends (aha feeling). Because you have a clear overview and know which tasks you still want or need to complete, this gives you a good feeling. Make sure you take several moments a day to arrange an overview and only then get started.

Tip 68 | Train your brain on focus

Try puzzling or reading for 15 minutes without distraction. Can you manage that? Try it for 5 minutes? Does that work? Meditation and also yoga are perfect relaxation exercises. More relaxation means better focus and less distraction.

Tip 69 | Turn everything off every now and then

Turn everything off for a few hours. WiFi, your phone, PC, Laptop, tablet. Really everything. And enjoy the tranquility. You will find out that you will miss little, but the world will go on and you will notice that you become calmer.

Tip 70 | Look for the distraction every now and then

Distraction can also be a lot of fun. Getting distracted every now and then is fine, as long as it doesn’t disrupt your day. Do you see a beautiful bird flying by? Then take a moment to follow the beast (or a nice car or something like that) and then continue with your work. If you’re distracted anyway, you better enjoy it.

time management tips

Interruptions

In the literature, distractions and interruptions are often described as the same thing. Nothing is less true. Interruptions have nothing to do with distractions. Interruptions do others. You make your own distractions. A colleague who asks if you want coffee? Someone at your desk? Your manager who wants to talk to you now, those are interruptions. Do you want tips to prevent them?

Tip 71 | Avoid the interruption

The best part is making sure you won’t be interrupted. Then it is no longer an issue. Have a positive conversation with your top 10 disruptors. Agree on how you can disturb each other less often, so that this saves time for both.


Tip 72 | Don’t help directly

Do not help your colleague at your desk directly. Write the question down, and say you’ll come back to it later. And continue with your work. People know where to find you even faster when everything always resolves immediately.
Tip 73 | wait to respond

Postpone your response to a question. Guaranteed that most questions are already solved before you want to start

Tip 74 | Discuss interruptions in a work meeting

Make it an agenda item and ask if others are also often interrupted and if they would like to get rid of it? You will immediately see improvement after the meeting

Tip 75 | Ask a colleague

Dare to ask some more questions. What makes you come to me? Could someone else help you? I can’t make it this week, can it wait?
 

Tip 76 | Ask your colleague to put it on the mail

You get a question. Ask your colleague if he/she would like to put it in the mail. This prevents you from having to remember it, and many questions you will not see again.

Tip 77 | Stop getting coffee for the department

One of the biggest interrupters is getting coffee. Not everyone drinks the same amount and you are always disturbing. In addition, it is often the same people who get coffee, which can lead to subcutaneous frustration. Get yourself some nice coffee and enjoy a few minutes with colleagues who are also getting coffee. This saves many hours of productivity per week per person.

Tip 78 | Don’t interrupt another. A little self-reflection wouldn’t hurt

The funny thing is that everyone is interrupted and you rarely interrupt people yourself. That sounds a bit strange, doesn’t it? How often do you disturb people yourself? And is this really necessary?

Tip 79 | Bundle your questions

Try to bundle all the questions you have and then ask them in one go, instead of asking each question separately. This saves a lot for you, and for your colleague too.
Tip 80 | Create quiet spaces that are really quiet

Create quiet spaces that are canonized. In that room you are quiet and you are not disturbed. Or, for example, agree that when someone is wearing headphones, they should not be disturbed. Not even the director.

Tip 81 | work at home

Working from home is ideal to avoid interruptions. At home you can take a power nap, you can turn off the devices and your productivity increases enormously. Is there a work from home day in your ideal week? What stops you? Due to the Corona time, we are now learning to work remotely very quickly. Hold this feeling

Tip 82 | Schedule pause moments

Agree together when you can and can interrupt each other. A question time, a start of the day, a meeting, a short meeting with a colleague to spar. Every conscious moment saves you many disruptions elsewhere in the day.

time management tips

Influence on others

To be able to work effectively (achieving your goals), it is very important that you can influence others. For example, to get commitment to your goals, or to be able to make agreements with a colleague to disturb you less, for example.
Tip 83 | Start from the common interest

Make sure you are in line with your conversation partner about the result to be achieved. Not about the process or the content, but certainly about the result. Otherwise the progress of the conversation is pointless.

Tip 84 | Put yourself in your interlocutor

What is the profit for the person you are talking to? What does your result achieve for the other? The better the answer, the greater the chance of success and therefore more influence.

Tip 85 | Prevent the attack

Don’t attack when you disagree. Try to find out why the other person thinks this way, with what importance and how you can still get on the same page.

Tip 86 | Read Stephen Covey

In his book, the 7 habits of high effective people, he goes into great detail about increasing your influence. Just read. There is also a small Covey, for the curious who don’t like to read.

Tip 87 | Ensure win/win

A conversation is only really successful when both benefit from it. Make sure you agree on the result first, the rest comes after and becomes much simpler.

Tip 88 | Avoid negative associations

Who has ever gone to their manager to say: “I’m way too busy” Or “I have way too much work” Or “this will never work within that time” All negative associations where your influence immediately decreases. Start from the positive side. “I would like more time” Or “I would like to finish this work, can we take a look at the time allotted together?”

Tip 89 | Ensure equality

When you are sitting and your manager is standing next to you? Then the chance of success is not very great. Make sure you are level.

Tip 90 | Sit next to someone instead of across from them

If you sit opposite your interlocutor, you are looking for the attack. Sit diagonally next to the person and start with why you want this conversation so much.

Tip 91 | Shake hands properly

Be very aware of how you shake hands. Underlying? parent? Equivalent? In any case, do it consciously. Your first impression is very decisive.

Tip 92 | Prepare your message well

Do not just walk in, not even with your colleague or manager. Prepare your conversation well. What do you want to achieve? What does that get us both? And how do I start the conversation?

Start the conversation like this:

  • What I’d like to talk to you about…..
  • With the profit for me……
  • And what it means for you…
  • Shall we talk about that together?

Tip 93 | Prepare your Nonverbal

93% of our total communication is non-verbal. And only 7% of what you say. So prepare yourself for how you sit, smile and look. How do you deliver the message? Are you asking the questions? Who’s leading?

Tip 94 | Believe very much in your purpose

When you really believe in your goal or the result to be achieved, you radiate this. Nonverbally you show that you really stand behind your decision. The chance of success increases immediately.
Tip 95 | Argue through questions

Don’t try to find arguments to back up your story unless you want to. Convincing is much more powerful by asking questions. So avoid a large Yes…but content. Suppose your conversation partner shouts: “I see that completely differently.” Instead of naming facts, you can also ask about the point of view. You can also find out whether he or she wants to achieve the same, or how the person views a different opinion. Only then do you make the other person think.
Tip 96 | Get the timing right

For example, have the conversation in the morning. Then people have the most energy. And if you know, for example, that a colleague is not feeling well for a while, avoid difficult subjects.

Tip 97 | Take the other seriously

Always assume the right intentions. Your manager also wants you to feel comfortable in your own skin. He or she also wants the team to run smoothly. That way you take the other person more seriously and the conversation will run more smoothly.

Tip 98 | Keep your conversation short and to the point

No woolly texts or extensive explanations. This causes a decrease in concentration in the other. What do you want to achieve? Does the other want that too? That is the basis of a good conversation. And prepare it that way, and find out how tricky it is.

Tip 99 | Take care of expectation management

This beautiful management word has everything to do with expectations towards each other. How long will the conversation last? What should the outcome be? And how are we going to get there? Answering these questions in advance gives you peace of mind and space for the rest of the conversation. And always keep conversations short. Then the chance of a sequel is greater.

Tip 100 | Enter the conversation without expectations

When you expect that you will be right, or expect that a conversation is pointless (I’ve stated it so many times), the conversation often doesn’t start in the right tone. Bring out the child in you and start the conversation openly.

time management tips

Also Read: 10 Tips For Personal Development

Everything right the first time

How often do you get an email back with questions? How often does a colleague ask what exactly you mean? How many times have you thought, oh well let me just do it myself next time?

All terms that arise from everything right the first time. It sometimes seems to take a little more time, but afterwards it yields much more.

Tip 101 | Ask to find out the desired result

Suppose you get a question from your colleague. Take a closer look at the desired outcome. What should the result be? What is the person going to do with it? When should it be ready? When is there satisfaction? This leads to more clarity in advance about the task to be performed.

Tip 102 | Don’t make assumptions

The problem with jobs that you have done before, or of which you have a lot of knowledge, is underestimation. You think you already know or can solve it quickly. But is this also what is being asked? Or can you go with a much simpler answer?
Tip 103 | Work with bullets when you delegate

Delegating an assignment often leads to a lack of clarity. When you ask someone by email to deliver something, do this with bullets or numbers so that a clear step-by-step plan becomes visible to the other person. This gives peace of mind and more confidence.
Tip 104 | Delegate more often and help others

Delegating is different from giving instructions. Delegating is trusting a task and putting the outcome in someone else’s hands. This makes the other better! Delegating, provided the task also belongs to the other person, can therefore not be done often enough

Tip 105 | Never think you can do better yourself

Knowledge is the death knell for delegation and transfer. Sometimes someone else sees it differently or looks at it from a different angle. Be open to a different view of the bag and give others space in this. Ask yourself, if I let it go completely, what’s the worst that could happen? You will see that after that you give more confidence.

Tip 106 | Provide clear goals for everyone

The better all employees know what their goals are, the easier it is to assign a task to them, and the faster there is acceptance.

Tip 107 | Give the other the success

This tip is for managers. Give the other the success and figure yourself out where possible. With this you give trust and the credits to the one who deserves it. Your team will perform better because of it. And because of that you too!

Tip 108 | don’t do too much

It often happens that an assignment, which is not very clearly described, is answered too extensively. A report that is far too extensive, or figures that are actually not necessary at all. So especially ask about the expectations of the recipient and don’t do too much.

Tip 109 | Think in common interests

Delegating doesn’t mean throwing it over the fence. Working together and helping each other gives much more energy and also synergy. Helping and supporting each other and working from your talent (do those tasks that suit you and give you energy) gives a much better and richer output

Tip 110 | Don’t do too little

The opposite of tip 108. Delivering too little leads to frustration and you often have to work extra. This takes much more time and energy than asking questions and delivering the desired result. So always steer before the bend, know what is expected of you and enjoy the result achieved.

time management tips

General Time Management Tips

In addition to the categories, here are some general tips to help you manage your time!

Tip 111 | Defocus regularly

Much has been written about focus. It is also important to defocus regularly. Do nothing for a while, let your mind wander, just without obligation. This gives a boost to your brain and to your positive energy.

Tip 112 | Dare to say NO

Sometimes it’s good to set your own limits. Say No to a job or to your manager. When there is a good relationship based on mutual respect, this is perfectly possible.

Tip 113 | Say a little less often that you are busy

Our thoughts largely determine how we feel. If you often tell yourself that you are very busy busy busy, then you automatically become it.

Anecdote: When I started working at Effective Working myself, I no longer told you that I was busy. Kind of strange to be busy while giving time management training yourself. By repeating the message to yourself, you become less busy.

Tip 114 | Avoid the “my work is never finished syndrome”

This really kills your energy. Cut your work into manageable parts and complete them. Make sure you get small results on a regular basis.

Tip 115 | Do you feel work pressure? Make it negotiable

Discuss work pressure. Do you sometimes sleep a little better? Do you sometimes go to work with lead in your shoes? Do you feel that your energy is slowly crumbling? Then take action. Shared sorrow is half sorrow. Making things negotiable is often a relief and together you can see what IS possible. Work is beautiful, but don’t make it too important

Tip 116 | Working in projects? Think in milestones!

Do you work on a project basis, or are you a project manager? Then work from the milestone idea. Start from the desired outcome and calculate back to the beginning. And above all, dwell on the results for a long time. Always subordinate the content to the result. TR stands for interim result. So an orator from B to A. And no longer from A to B

Tip 117 | Think in results as much as possible

Try to think in results as much as possible, and less in actions. Does your meeting have an action list? Make a list of results. Actions put people to work. Results make us responsible for the work.
Tip 118 | Avoid an overdose of attention

Attention and the search for attention produces a substance, namely dopamine. This substance is just as addictive as alcohol and drugs. Want to get likes on your new profile picture? Many thumbs up for your holiday photo? Get a compliment? Or just negative feedback? When these subjects occupy you a lot, then you are mainly concerned with what those around you think of you.

The more attention you get, the more attention you want. Try to enjoy small things and especially from yourself. Get your compliment, enjoy it for a while, then move on. This also applies to feedback and other themes. When the search for attention is tempered, it is better to be alone. Very valuable for your effectiveness.

Tip 119 | Don’t think too much, just start

Sometimes it is good to just start, then you will automatically discover the pitfalls and reservations. This can sometimes lead to procrastination in the case of a difficult project or a complicated customer case. Just having fun gives you energy.

Tip 120 | Throw information faster in a “digital” archive

Who has more than 10 emails in their inbox? Yes including the unread? Some are afraid of losing information or of misplacing it. Dare to archive emails or information a little more often. Do not delete, but archive. Your digital archive is huge and it will certainly be preserved. Much information is no longer used. For example, emails that are older than a month are rarely remembered.

Tip 121 | Learn to work optimally digitally

Current technology fully allows for maximum digital work. A notebook is fine, try to digitize everything else. Do not print out emails or entire books and then read them from paper. For example, use an E-reader or an app on your tablet. The current resources are increasingly better equipped for this and you can store everything clearly on your disk or in the cloud.

Tip 122 | Meeting Tips

Ensure consultations are completed as soon as possible. Long meetings are distracting, and you often see that certain topics are not interesting for some of the audience.

  • Create time blocks per topic
  • Stop me action lists, start with result lists
  • Agenda topics by outcome and not by input
  • Stick to the time set
  • Keep the number of participants limited. Does it contribute to the goal? Otherwise do not participate
  • Hold the meeting, without coffee
  • Remove mobile phones during the meeting
  • Change chairman regularly, for the right balance
  • Give quiet employees space
  • Decide on long-term promotions
  • Make quick choices.

Also Read: 14 Simple Tips & Exercises To Reduce Stress

Tip 123 | Point to yourself first, then to someone else

Should they change or do their job better? Do we really need to be smarter with our time? And you? What is your own responsibility? Your role in the whole? And what can you add to the result? Do you put the blame outside yourself or do you choose self-reflection? Your effectiveness and learning ability skyrocket when you dare to look at yourself.


Tip 124 | Stop brainstorming

Brainstorming sessions are still held regularly. A long time ago, this phenomenon was very popular. We have known for years that the brain is much more creative in a calm environment. What is possible is to summarize all creative ideas in a short meeting and make a decision about it. Brainstorming as a means often does not work or is limited.

Tip 125 | Make good use of your digital resources

The resources available to us today are endless. ToDo, Braintoss, Pomodoro, Apple’s Auto Mode, SiRi, focus apps, and so on. What do you want a solution for? Guaranteed there is a resource or app that can help you.
Tip 126 | Don’t plan anything on the first day after your vacation

Just had a holiday? Then keep the first day after your vacation free to update your mail, catch up, create tasks and update your agenda. This provides an immediate overview, peace of mind and saves you many hours of work afterwards.


Tip 127 | start every email with what you want to achieve

Just like in a personal conversation, it is useful to start an email with your goal, and not with a whole story and then your goal. People often read the beginning sharply and the longer the mail, the greater the chance of distraction. Keep your e-mail short, concise and start with the reason why you are e-mailing.

Tip 128 | Filter information once a month

How many newsletters are you subscribed to when you never read like this? How many linkedIn emails do you receive even though they are already on LinkedIn? Filter all your activities once a month and unsubscribe from that one newsletter. That clears up nicely


Tip 129 | Don’t ever feel stupid with questions

Questions are always fine when they are asked with sincerity. Have you ever thought not to ask a question because the question might come across as really stupid? Missed opportunity! Just ask your question!

Tip 130 | Always keep learning

The world changes, you change and all means change. What works today may be outdated tomorrow. Stay curious and keep exploring. That keeps you young and sharp.

130 tips! All aimed at managing your time. I have tried to be as complete as possible with this. In addition to complete, the practical applicability is also included. Let me or us know what you think!

time management tips

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